Where protected information may live

Reading

Protected Information may be kept in only a few places. Everywhere else is off limits.

Approved places

Protected Information may be kept in three places only: the GCHS Portal, the GCHS Restricted SharePoint site, and locked storage for paper records.

Never in these places

Never put Protected Information in personal email, text messages, a personal cloud account such as Dropbox, Google Drive or iCloud, or any app GCHS has not approved. No USB drives, unless the Executive Director approved it and the drive is encrypted.

Sharing with a coworker

Protected Information is not sent by email. To share it, use the GCHS Portal, or a GCHS SharePoint link limited to named people.

If an applicant or partner emails or texts you documents, do not forward them. Ask them to upload through the GCHS Portal next time.

Downloads

Download only when the task needs it, and only to an approved, encrypted device. When the task is done, delete the copy.